Scanning Services

You’ll have more confidence in your organization’s integrity when you know that every business record has been safely digitized and preserved. All historical and physically captured data will be forever at your fingertips.

Document Scanning Services

Unlock your organization’s full potential with Inception Tech’s advanced Document Scanning Services. You can focus on what matters most while we do the heavy lifting. Experience secure, efficient, and cost-effective digitization, and then enjoy convenient access to your documents.

On-Site Scanning

Effortlessly streamline your document management and leave the logistics to us with Inception Tech’s On-site Scanning Services. Focus on your operations while we digitize your documents right at your location. Experience the convenience and efficiency of secure, on-demand access to your digital files.

Large Format Scanning

Unleash the power of your oversized documents with our Large Format Scanning Services. Say goodbye to oversized and cumbersome paper and hello to high-resolution digital copies you can zoom in on.

Book Scanning

Embark on a digital journey with Inception Tech’s Book Scanning Services. Preserve the knowledge within your valuable books while gaining the advantages of digital convenience. Let us unlock the information trapped within the pages, enabling easy searchability, portability, and enhanced preservation for your library.

Aperture Card Scanning

Harness the potential of your aperture cards with Aperture Card Scanning Services from Inception Tech. Transform these outdated formats into easily accessible digital assets to preserve crucial engineering data and optimize retrieval.

Microfilm Scanning

Take a step further into the digital era with Inception Technologies Microfilm Scanning Services. Liberate your microfilm archives from obsolescence and embrace the benefits of electronic storage. You’ll have instant access, enhanced preservation, and efficient retrieval of your valuable historical records.

Microfiche Scanning

Unlock the potential of your microfiche collections with Microfiche Scanning Services by Inception Tech. Seamlessly convert these mini-documents into valuable digital resources. Enjoy effortless retrieval, streamlined access, and superior preservation, all while maximizing the value of your microfiche records.

Image to Microfilm Services

Bring your paper and digital images to a new archival level by transforming them into microfilm format. The quality of the preserved detail will provide a superb image retrieval experience and preserve your valuable images in a timeless and durable medium.

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Our Scanning process has been developed over the years taking our vast experience not only in our own processes, but with some of our customers that have a capture solution from Inception as well. We continue to look to improve our processes and our customers benefit from each of our previous customer engagements. Our tested and proven document scanning processes includes multi step verification and QA of both data and the documents.

Transportation DocumentsOur team will come in and pick up your records right from your location. If needed the team can also provide boxes and pack up your documents for you. Documents are secured throughout the pick up process and the team does not make any intermittent stops. Our team will count the containers and verify with you how many they are taking. Security is the utmost importance, and our team knows how to protect your documents as they transport your documents to our facility.

Inventory RecordsIndustry best practices recommend that you do your own inventory of what is in your containers prior to our team picking them up. Once the Inception team picks up your containers, they are immediately checked into our production control system. Each container is inventoried and where possible validated against your manifest. Any discrepancies are immediately communicated to you upon discovery. This step provides the first in a series of quality control checks to make sure all of your documents are captured.

Document PreparationDocument prep consists of removing all staples, paperclips or fasteners from each document. Because some pages will be of various sizes Inception Technologies staff will, where appropriate, tape smaller pages to an 8 ½” x 11” piece of paper to ensure uniformity at the scanner stations. All sticky notes and other non-standard pages will be prepared and scanned unless they are blank, in which case they will be removed and discarded. This step ultimately gets the documents “Scan Ready.

Document ScanningDocuments will be batch scanned using the latest scanning technology. These procedures involve analyzing the documents to be scanned to determine the correct threshold to yield the best image, scanning the documents, creating a PDF image and utilizing Perfect Page processing software to enhance the scanned image to assure the highest possible quality for each image.

AI & Data ExtractionOur team uses some of the more advanced software on the market today. Our capture workflow will route the documents through the Artificial Intelligence engines and utilize advanced data extraction techniques to capture all the information relative to your documents and/or business process.

Quality ControlInception Technologies personnel will review each image captured to verify image quality and data integrity. Objectives for this review include Readability, Skew, Border removal, Multi-Page feeds, and Document Separation. If any errors are found, Inception Technologies will re-scan these documents, ensuring that all pages scanned are of consistently high quality.

Deliver DocumentsOnce your documents have been processed, Inception can deliver your documents electronically on media or upload your documents into the cloud. Physical documents can be transported back to your facility if needed.

Records Retention & DestructionBased on your needs and instructions, Inception has the capability to move documents into our long term secure facility if you do not feel comfortable with destruction. Ultimately, documents can be shred based on a defined retention schedule using our secure industrial shredders.